HR Administrator at the Property and Street Office

Do you want to work with HR administration in a role where structure, service, and problem-solving are at the center? We are looking for an HR administrator who will be an important part of our HR team at the Property and Street Office. With us, you will have a varied and developing role focusing on working time issues, scheduling, and support for managers and employees.

About the role

As an HR administrator, you will handle the administrative parts of HR processes and proactively support the HR manager, HR consultants, and managers in the organization. You will become our specialist in the HR system Medvind, responsible for working time, payroll, and vacation issues, as well as producing documentation and reports. You will report to the HR manager in the department.

Your main tasks

• Work independently with various tasks in the personnel system such as employment documentation, reporting, quality control, and follow-up of tasks
• Support for managers in scheduling and working time issues
• Handling and archiving of employment documents
• Training and information on HR administrative processes
• Record keeping, document management, and release of documents
• Other administrative tasks within the unit, such as planning anniversaries, farewells, protocol writing, and meeting and coffee bookings, etc.

You will work closely with a team with another HR administrator and have good contact with Malmö City's central HR support. You need to continuously keep yourself updated in the areas of salary, laws, and agreements and be skilled at searching for information to provide accurate and current advice.

Qualifications

We are looking for someone who has:

• At least a high school diploma (3 years)
• At least two years of experience in administrative work within HR
• At least two years of experience with the Working Time Act and its practical application
• Documented experience in scheduling and vacation management, where you have applied the Working Time Act
• Experience with HR and payroll systems, preferably Medvind and HRutan/Personec
• Very good computer skills and knowledge of the Office suite
• Good ability to express yourself in Swedish, both spoken and written

Meritorious:

• Post-secondary education in HR, payroll, or public administration.
• Experience in record keeping and archive management, and you may have worked in systems like Platina.
• Knowledge of collective agreements, especially General Terms (AB), is valuable.
• Experience working in public administration

If you also have experience managing standby and event schedules or have worked with the scheduling and staffing system Medvind, that is a big plus.

Personal qualities

We are looking for someone who is structured and meticulous, with the ability to create order and meet deadlines even when the pace is high. You are service-oriented and communicative, which allows you to provide clear information and create good collaborations with managers and employees. You have a problem-solving ability that helps you find solutions when questions arise, and you are flexible and stress-resistant in a day filled with many parallel tasks. Additionally, you are pedagogical, which allows you to explain complex rules and processes in a simple way.

We offer

A workplace where you have the opportunity to develop, contribute to order and quality in HR processes, and be part of an engaged team. We value an open and inclusive work climate where everyone is welcome to contribute and collaborate. Here, we are always ready to help each other and support our colleagues. Together, we create a workplace where everyone feels heard and respected.

About the workplace

The Property and Street Office has about 600 employees and is one of the 14 administrations in Malmö City. The department owns, develops, and manages the city's land on behalf of the Technical Committee and is tasked with enabling a good urban life for the residents of Malmö and the city's businesses.

Malmö City's operations are organized into 14 administrations. Our common mission is to create welfare and sustainable community development. Together with the residents of Malmö, we develop an even better city to live, work, and be in; differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here.

Read about Malmö City as an employer here malmo.se/jobb (https://malmo.se/jobb)

Information about the position

Employment type: Permanent
Extent: Full-time
Number of positions: 1
Start date: By agreement

Other

Please note that we in Malmö City have removed the personal letter from the application process and replaced it with selection questions, this for a more inclusive recruitment process and an efficient candidate experience for you applying for a job with us. Your answers will be an important part of our selection work.

Malmö City strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer meeting the needs of Malmö residents.